We know there are many IT changes affecting your day-to-day work life. SMPH Shared Services IT staff would like to share our favorite tips and tricks to help speed up your productivity.
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Tip #10: Save Some Time with MFA-DUO (August 2022)
If you use MFA-Duo on your phone, this article is for you. You can send a push automatically to your phone’s lock screen when you sign into your Wisc Account by following these steps:
- Navigate to www.mfa.wisc.edu
- Sign in with your campus NetID and password
- Click on the blue box “Manage MFA Preference and Devices”
- Log in to MFA to change your MFA Preferences, modify device settings or add a new device
- Under My Settings & Devices and then Default Device: (your phone number), using the drop down menu arrow select “When I log in:”
- Select “Automatically send this device a Duo Push”
- Click Save
- Log Out
Next time you sign into your Wisc account, you will save a step in the process.
Tip #9: Watch Out for Phishing! (August 2022)
You may notice more phishing attempts recently in your inbox. The three common telltale signs of a phishing email are:
- Grammatical errors (Misplaced punctuation, misspellings, and unnecessary capitalizations)
- An immediate, panicked sense of urgency to their request
- Addressed to or signed as a broad subject “Sir/Madam” or “IT Help Desk”
More recently, some phishing attempts use aliased accounts (named similarly to a colleague or senior leader’s wisc.edu email address but from a Gmail or Hotmail account). To combat this, here are a few tips on how to spot and take action on a phishing attempt.
- If you get an email requesting something peculiar from a colleague or senior leader, contact them through a different medium than email. Send them a Teams message, text them, or even a phone call.
- If there are any URL links included in the email but still seem suspicious, do not click the links in the email itself. Rather, Google search the website manually in your web browser and see if the email is valid or an attempt to go phishing!
- You receive a personal email but to your work email account. Another common phishing attempt is when a scammer impersonates a doctor’s office, school administrator, or real estate agent asking for either a payment or login information.
Now you know how to best spot a phishing attempt. If there are any questions on validity of an email, please forward it to us at email@example.com or Campus Cybersecurity at firstname.lastname@example.org to get clarification. If you do come across a phishing attempt in your inbox you can use the built-in tools in Outlook (screenshots below) to report the message. To stay up to date on current scams and further reading on how to recognize phishing, check out these two links:
Located in the top right of Outlook Desktop
Located under the three dot menu on Outlook Web Application
Common sense is the best defense!
Tip #8: Restoring Files on Windows (April 2022)
Have you accidentally deleted a file from the SMPH shared drive while using a Windows computer? All hope is not lost; try this trick:
- Open the network drive on your computer
- Browse to the folder where you lost the file
- Right click on the folder
- On the pop-up menu, click “Restore Previous Versions”
- In the properties tab, select Previous Versions
- Browse to and select the version most applicable to your situation
- Edit as needed and save as a new file
Tip #7: Keyboard Shortcuts (April 2022)
Keyboard shortcuts can make your life easier. Here are a few that you can add to your workday:
Stepping away from your computer?
PC: Windows Key + L will lock your computer screen for when you need to step away quickly.
Mac: Control + Command + Q
Need to print something?
PC: Control + P
Mac: Command + P
Switching between multiple program windows?
PC: Alt + Tab then Tab till you highlight your selected screen
Mac: Command + Tab
Find Apps faster by searching directly from the Windows Start Menu or Apple Spotlight
PC: either press the Windows key and begin typing in your App or File name or click the Windows icon in the bottom left corner
Mac: Press Cmd + Space to bring up the Spotlight search bar.
Need to capture a quick screenshot and paste it into a document?
PC: Windows key + Shift + S then click and drag on the area you want to capture
Mac: Shift + Cmd + 4 then click and drag on the area you want to capture
Tip #6: Shared Drive Storage Looks Full? (April 2022)
When looking at your SMPH Home Directory and SMPH Shared Drive (within Windows File Explorer), users may notice red bars that seem to indicate the drives are full.
However, this is not really the case, and nothing to be alarmed about. Upon closer inspection, the amount of free space, vs. the total size of the network share, is still significantly large. If the drive space was truly getting low, our System Administrators will add more storage to the total size, as needed.
For questions, contact Shared Services IT
Tip #5: Keeping Accounts Safe with a Password Manager (December 2021)
LastPass is a password manager tool that helps you to store usernames and passwords and create strong passwords. And, best of all, it’s free to use for UW faculty, staff and students! Find out more here: https://it.wisc.edu/services/password-manager-lastpass-enterprise/
Tip #4: Harness the Power of Shortcuts and Other Built-In OS Features (December 2021)
Independent IT review site Techspot has a great collection of various ways you can speed up your daily operations. Check it out here for more details: https://www.techspot.com/guides/676-best-computer-tricks/
Tip #3: Free Software and Services for your Personal and Work Computers (December 2021)
The UW offers a variety of industry flagship software free of charge for both personal and work computers. To see what you are eligible for and which software will work (depending on your computer type; personal or work-provided), see the campus’s IT software page for more details: https://it.wisc.edu/services/software/ .
These software products have special licensing with the University and use your email@example.com to authenticate. They will generally have you sign in first with your firstname.lastname@example.org followed by only your Net ID.
Tip #2: Make your 2-Factor Authentication (UW's MFA-DUO) Easier (December 2021)
There are several additional options you can enable in the UW’s MFA-Duo web portal that will let you use it faster and make having to sign in two times less of an inconvenience. You can find some of them here in the UW’s KB articles regarding device settings: https://kb.wisc.edu/iam/page.php?id=81480 and https://kb.wisc.edu/80774
Automatically send my device a push will take out an extra step of needing to click on the “send me a push” button to have it go to your phone.
Tip #1: Relieving Discomfort From Hours of Screen and Desk Time (December 2021)
Have you been struggling with wrist and arm pain, eye soreness, or other fatigue issues onset by life in the office (or remote office)? Schedule an appointment with the UW ergonomics team and have them do a site assessment. A few changes can often alleviate more than you think – https://ehs.wisc.edu/workplace-safety/occupational-health/ergonomics/